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Letter Factory Employer Letters for AFRC and ANG Reason:  To Employer - Excusal for Exercise
Key Points to Writing Remember, there the purpose for the letter. Use the right words, utilize a resource like Merriam-Webster Online. Use a spell checker (F7 Word) and avoid common misspellings Watch Tense Shifts, going from "s" to "ed" Keep the text simple Avoid acronyms and jargon, the people reading the letter are not familiar with it.

The following Example was taken from a Word document.  If you have anything you would like to submit, please do so.  If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.

Copy Directly on to Unit Letter Head!

                                                                                                                                               DATE

[Rank] [First] [Last]
[Unit name]
[Street Address]
[City], [State] [Zip]

[Employer]
[Street Address]
[City], [State] [Zip]

Dear [Employer]:

     I am the commanding officer of [unit name], a Reserve Force unit in [community]. One of your employees, [first and last names], is also a member of my unit.

     This summer the United States Air Force will be conducting a major military exercise at [location]. I am writing to request that [rank and last name] be granted a leave of absence from [company or organization name] to participate in this exercise from [date] to [date].

     [Rank] [last name] will be employed as [position or job] during the exercise. [Brief description of nature of duties, if appropriate.] This will allow [him/her] to practice [his/her] skills and knowledge that have been acquired over during [his/her] Reserve Force training. The skills and knowledge will also be of direct benefit to your organization. I hope you will view this request as an opportunity to invest in [his/her] personal and professional development which is, of course, of interest to both of us.

     If you have any concerns about the nature of [rank] [last name]'s Reserve Force service or the exercise in which [he/she] will be participating, please don't hesitate to contact [me personally at xxx-xxxx] [other designated officer (rank, name, position) at xxx-xxxx].

    I would be grateful if you could advise me of your decision as soon as possible so that we can finalize our planning work. The Reserve Force relies on the excellent cooperation of employers such as yourself to permit reservists to serve their country through periodic military activity. [Rank] [last name]'s participation will benefit your organization and our country.

                                                                                                      Sincerely,




                                                                                                      [FIRST M.. LAST], [Rank], USAFR
 

Reminder, Signature lines are 5 spaces below the last line of text.

Comments:  All text in blue will need to be modified.