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Employer Letters for AFRC and ANG

Reason:  To Employer - Thank You - Supporting Mission/Exercise

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Key Points to Writing
  • Remember, there the purpose for the letter.
  • Use the right words, utilize a resource like Merriam-Webster Online.
  • Use a spell checker (F7 Word) and avoid common misspellings
  • Watch Tense Shifts, going from "s" to "ed"
  • Keep the text simple
  • Avoid acronyms and jargon, the people reading the letter are not familiar with it.

 


The following Example was taken from a Word document.  If you have anything you would like to submit, please do so.  If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.

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Copy Directly on to Unit Letter Head!

                                                                                                                                               DATE

[Rank] [First] [Last]
[Unit name]
[Street Address]
[City], [State] [Zip]

[Employer]
[Street Address]
[City], [State] [Zip]

Dear [Employer]:

I am the commanding officer of [unit name], a Reserve Force unit in [community]. One of your employees, [first and last names], is also a member of my unit.

On behalf of the Reserve Force, I would like to express my sincere thanks for your allowing [rank] [last name] time off to participate in [name of UN mission or operation] during the period [date] to [date]. [If appropriate, add brief description of nature of the operation, especially if it was a domestic operation or in the employer's region.]

As [he/she] may have already explained to you, [he/she] was employed as [position or job]. [His/her] responsibilities included [brief description, placing emphasis on activities that will be valuable in the civilian workplace, using civilian terminology]. I sincerely believe that this experience has provided [him/her] with personal and professional growth of unequalled value. In this sense, the benefit to your organization is also invaluable.

It is only as a result of your generosity that [rank] [name] was able to participate in this activity. By contributing to [his/her] reserve career you have also made a direct and unique contribution toward [international peace/well-being of your fellow Americans, etc.] -- a contribution few of us may ever have the opportunity of making.

Thank you for continued support of [rank] [name] and the United States Air Forces. Please contact me directly at xxx-xxx if you wish to discuss any aspect of [his/her] Reserve Force service.

                                                                                                      Sincerely,




                                                                                                      [FIRST M.. LAST], [Rank], USAFR

 

 

Reminder, Signature lines are 5 spaces below the last line of text.

Comments:  All text in blue will need to be modified.


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Letter Added: 14 March 2006

Copyright © 2006 AFMENTOR. All rights reserved.
Revised: 01/19/06.