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Letter Factory Employer Letters for AFRC and ANG Reason:  Excusal - School
Key Points to Writing Remember, there the purpose for the letter. Use the right words, utilize a resource like Merriam-Webster Online. Use a spell checker (F7 Word) and avoid common misspellings Watch Tense Shifts, going from "s" to "ed" Keep the text simple Avoid acronyms and jargon, the people reading the letter are not familiar with it.

The following Example was taken from a Word document.  If you have anything you would like to submit, please do so.  If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.

Copy Directly on to Unit Letter Head!

                                                                                                                                               DATE

[Rank] [First] [Last]
[Unit name]
[Street Address]
[City], [State] [Zip]

[Education Institution]
[Street Address]
[City], [State] [Zip]

Dear [Professor]:

I am the commanding officer of [unit name], a Reserve Force unit in [community]. One of your students, [first and last names], is also a member of my unit.

Americans are justifiably proud of the contribution the United States Air Forces have made and continue to make to international peacekeeping missions. The men and women of the United States Air Forces have contributed to nearly every United Nations peacekeeping mission since1947.

[Rank] [last name] has an opportunity to participate in [UN mission name] in [location] as a [position]. [Brief description of nature of mission or operation, if appropriate, especially if it domestic or local to the educator's community.]

I am writing to request that you consider granting [him/her] special leave from [his/her] [classes] [academic program] to undertake this important activity. [His/her] period of absence would be from [date] to [date], which allows time for refresher training before the mission plus a well-deserved rest period at the end of what will be a physical and emotionally challenging time.

[Rank] [name] has been an active member of this unit for [number] years. [His/Her] selection for this mission is a demonstration of the skills and qualifications [he/she] has acquired during [his/her] reserve service. During the mission [he/she] will be responsible for [brief description of duties, especially those that will be of benefit and interest to a civilian educator and that will benefit the reservist's future civilian career. Use civilian terminology.]

I hope that you will also see this as an opportunity to contribute to the United States Air Force as well as international peace and security. In addition, this activity represents an opportunity to invest in [his/her] personal and professional development, which is, of course, of interest to both of us.

I hope that you will give this request your favorable consideration. In order for proper administrative details to be completed, I look forward to receiving your response as soon as possible. In the meantime, please call me directly at [xxx-xxx-xxxx] [other designated officer (rank, name, position) at xx-xxx-xxxx] if you have any questions about [rank] [name]'s reserve service, training or this United Nations mission.

Thank you for continued support of [rank] [name] and the United States Air Force. Please contact me directly at xxx-xxx-xxx if you wish to discuss any aspect of [his/her] Reserve Force service.

                                                                                                      Sincerely,




                                                                                                      [FIRST M.. LAST], [Rank], USAFR
 

Reminder, Signature lines are 5 spaces below the last line of text.

Comments:  All text in blue will need to be modified.