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Letter Factory

Employer Letters for AFRC and ANG

Reason:  From Employee - Training

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Key Points to Writing
  • Remember, there the purpose for the letter.
  • Use the right words, utilize a resource like Merriam-Webster Online.
  • Use a spell checker (F7 Word) and avoid common misspellings
  • Watch Tense Shifts, going from "s" to "ed"
  • Keep the text simple
  • Avoid acronyms and jargon, the people reading the letter are not familiar with it.

 


The following Example was taken from a Word document.  If you have anything you would like to submit, please do so.  If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.

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Copy Directly on to Unit Letter Head!

                                                                                                                                               DATE

[Rank] [First] [Last]
[Unit name]
[Street Address]
[City], [State] [Zip]

[Employer]
[Street Address]
[City], [State] [Zip]

Dear [Employer]:

     I am the commanding officer of [unit name], a Reserve Force unit in [community]. One of your students, [first and last names], is also a member of my unit.

     The United States Air Forces will be conducting a major military exercise at [location] [approximate timeframe, e.g., next month, this fall, etc.]. I am writing to request that [rank and last name] be granted a leave of absence from [his/her] classes to participate in this exercise from [date] to [date].

     [Rank] [last name] will be employed as [position or job] during the exercise. [Brief description of nature of duties, if appropriate, using civilian terminology.] This will allow [him/her] to practice [his/her] skills and knowledge that have been acquired over during [his/her] Reserve Force training. The skills and knowledge will also be of direct benefit [his/her] academic performance and future civilian career, and I hope you will view this request as an opportunity to invest in [his/her] personal and professional development which is, of course, of interest to both of us.

    If you have any concerns about the nature of [rank] [last name]'s Reserve Force service or the exercise in which [he/she] will be participating, please don't hesitate to contact [me personally at xxx-xxxx] [other designated officer (rank, name, position) at xxx-xxxx].

    I would be grateful if you could advise me of your decision as soon as possible so that we can finalize our planning work. Your support of [rank] [last name] and the United States Air Force are deeply appreciated.

                                                                                                      Sincerely,




                                                                                                      [FIRST M.. LAST], [Rank], USAFR

 

 

Reminder, Signature lines are 5 spaces below the last line of text.

Comments:  All text in blue will need to be modified.


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Letter Added: 10 March 2006

Copyright © 2006 AFMENTOR. All rights reserved.
Revised: 01/19/06.