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Letter Factory Employer Letters for AFRC and ANG Reason:  From Employee - Training
Key Points to Writing Remember, there the purpose for the letter. Use the right words, utilize a resource like Merriam-Webster Online. Use a spell checker (F7 Word) and avoid common misspellings Watch Tense Shifts, going from "s" to "ed" Keep the text simple Avoid acronyms and jargon, the people reading the letter are not familiar with it.

The following Example was taken from a Word document.  If you have anything you would like to submit, please do so.  If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.

Copy Directly on to Unit Letter Head!

                                                                                                                                               DATE

[Rank] [First] [Last]
[Unit name]
[Street Address]
[City], [State] [Zip]

[Employer]
[Street Address]
[City], [State] [Zip]

Dear [Employer]:

     I am the commanding officer of [unit name], a Reserve Force unit in [community]. One of your students, [first and last names], is also a member of my unit.

     The United States Air Forces will be conducting a major military exercise at [location] [approximate timeframe, e.g., next month, this fall, etc.]. I am writing to request that [rank and last name] be granted a leave of absence from [his/her] classes to participate in this exercise from [date] to [date].

     [Rank] [last name] will be employed as [position or job] during the exercise. [Brief description of nature of duties, if appropriate, using civilian terminology.] This will allow [him/her] to practice [his/her] skills and knowledge that have been acquired over during [his/her] Reserve Force training. The skills and knowledge will also be of direct benefit [his/her] academic performance and future civilian career, and I hope you will view this request as an opportunity to invest in [his/her] personal and professional development which is, of course, of interest to both of us.

    If you have any concerns about the nature of [rank] [last name]'s Reserve Force service or the exercise in which [he/she] will be participating, please don't hesitate to contact [me personally at xxx-xxxx] [other designated officer (rank, name, position) at xxx-xxxx].

    I would be grateful if you could advise me of your decision as soon as possible so that we can finalize our planning work. Your support of [rank] [last name] and the United States Air Force are deeply appreciated.

                                                                                                      Sincerely,




                                                                                                      [FIRST M.. LAST], [Rank], USAFR
 

Reminder, Signature lines are 5 spaces below the last line of text.

Comments:  All text in blue will need to be modified.