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Letter Factory Employer Letters for AFRC and ANG Reason:  Leave of Absence from Classes for Military Exercise
Key Points to Writing Remember, there the purpose for the letter. Use the right words, utilize a resource like Merriam-Webster Online. Use a spell checker (F7 Word) and avoid common misspellings Watch Tense Shifts, going from "s" to "ed" Keep the text simple Avoid acronyms and jargon, the people reading the letter are not familiar with it.

The following Example was taken from a Word document.  If you have anything you would like to submit, please do so.  If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.

Copy Directly on to Unit Letter Head!

                                                                                                                                               DATE

[Rank] [First] [Last]
[Unit name]
[Street Address]
[City], [State] [Zip]

[Employer]
[Street Address]
[City], [State] [Zip]

Dear [Employer]:

       As you may be aware, in addition to being a student at [educational institution], I am also a member of the Reserve Force, serving with [unit name] in [community].

     Reservists such as myself serve in the United States Air Force on a part-time basis. As a member of the Reserve Force, I am required to undergo various military training courses in order to develop skills that will allow me to take on increasingly difficult positions of responsibility.

     The [unit name] will be conducting a major military exercise at [location] from [date to date]. I therefore request leave of absence from my classes from [date] to [date] so that I may participate in this exercise. I believe that the activities I will undertake will be of personal and professional benefit and have a direct and positive effect on my academic performance. It is also an excellent opportunity to enhance my potential for civilian employment following graduation.

     I hope that you will give this request your most serious consideration. Your investment in my military career also represents an investment in my civilian future.

     I would appreciate an opportunity to discuss methods of ensuring that I maintain my level of studies during that time. Please let me know when we can meet to discuss this issue. If you have any concerns about the nature of my service, please don't hesitate to call [me] [rank, name and position of Commanding Officer or designate] at [telephone number].

                                                                                                      Sincerely,




                                                                                                      [FIRST M.. LAST], [Rank], USAFR
 

Reminder, Signature lines are 5 spaces below the last line of text.

Comments:  All text in blue will need to be modified.