| Letter Factory Letter of ReprimandReason: Article 92 - Failure to Obey Order or Regulation; Unprofessional Relationships - Favoritism / Preferential Treatment | 
| Key Points to Writing - Remember, there the purpose for the documentation.
- Ask for HELP if you need it, otherwise you can hurt yourself, Airmen &/or unit.
- Use the right words, utilize a resource like Merriam-Webster Online.
- Use a spell checker. (F7 Word)
- Related the Reason for the Discipline to UCMJ
- Do not forget the Privacy Act of 1974 information!
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The following Example was taken from a Word document. If you have anything you would like to submit, please do so. If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.  
Copy Directly on to Unit Letter Head! DATE
MEMORANDUM FOR MADE A MISTAKE, AMN, FR123-45-6789
FROM: 4 XXX/CC
SUBJECT: Letter of Reprimand - Favoritism / Preferential Treatment
1. It has been brought to my attention that you are giving preferential treatment to specific
individuals under your command. Specifically, you are selectively tasking primary projects to
particular individuals. All members under your control should be treated fairly and given the
same opportunities to excel.
2. AFI 36-2903, PROFESSIONAL AND UNPROFESSIONAL RELATIONSHIPS states:
3. General Guidelines on Avoiding Unprofessional Relationships Including
Fraternization.
Military experience has shown that certain kinds of personal relationships present a high
risk for being or developing into unprofessional relationships. Unprofessional
relationships negatively impact morale and discipline. While some personal relationships
are not unprofessional, they may be or become unprofessional when other facts or
circumstances are considered. For example, factors that can change an otherwise
permissible relationship into an unprofessional relationship include the members’ relative
positions in the organization and the members’ relative positions in the supervisory and
command chains. Air Force members, both officer and enlisted, must be sensitive to
forming these relationships and consider the probable impact of their actions on the Air
Force in making their decisions. The rules regarding these relationships must be
somewhat elastic to accommodate differing conditions; however, the underlying standard
is that Air Force members are expected to avoid relationships that negatively affect
morale and discipline. When economic constraints or operational requirements place
officers and enlisted members of different grades in close proximity with one another
(such as combined or joint clubs, joint recreational facilities, or mixed officer and enlisted
housing areas), military members are expected to maintain professional relationships.
The mere fact that maintaining professional relationships may be more difficult under
certain circumstances does not excuse a member’s responsibility to maintain Air Force
standards.
3.1. Relationships Within an Organization.
Unduly familiar relationships between members in which one member exercises
supervisory or command authority over the other can easily be or become
unprofessional. Similarly, as differences in grades increase, even in the absence of a
command or supervisory relationship, there may be more risk that the relationship
ill be, or be perceived to be, unprofessional because senior members in military
organizations normally exercise authority or some direct or indirect organizational
influence over more junior members. The danger for abuse of authority is always
present. The ability of the senior member to influence, directly or indirectly,
assignments, promotion recommendations, duties, awards, or other privileges and
benefits places both the senior and junior members in a vulnerable position. Once
established, such relationships do not go unnoticed by other members of the unit.
Unprofessional relationships, including fraternization between members of different
services, particularly in joint service operations, may have the same impact on morale
and discipline as if the members were assigned to the same service and must be
avoided.
3.4. Shared Activities.
Sharing living accommodations, vacations, transportation, and off-duty interests on a
frequent or recurring basis can reasonably be perceived as unprofessional. These types
of arrangements often lead to claims of abuse of position or favoritism. It is often the
frequency of these activities or the absence of any official purpose or organizational
benefit that causes them to become, or to be perceived as, unprofessional. While an
occasional round of golf, game of racquetball, or similar activity between a supervisor
and subordinate could remain professional, daily or weekly occurrences could result
in at least the perception of an unprofessional relationship. Similarly, while it may be
appropriate for a first sergeant to play golf with a different group of officers from his
or her organization each weekend in order to get to know them better, playing with
the same officers every weekend may be, or be perceived as, unprofessional.
3. You are hereby reprimanded. You have engaged in aberrant behavior which will not be
tolerated from a member of the United States Air Force. Your past behavior has raised serious
questions about your ability to remain in the United States Air Force. All members share the
responsibility for respecting authority and maintaining professional relationships. However, the
senior member (officer or enlisted) in a personal relationship bears primary responsibility for
maintaining the professionalism of this relationship. Leadership requires all personnel to
exercise maturity and judgment to avoid relationships that undermine respect for authority or
impact negatively on morale, discipline, or the mission of the Air Force. The senior member in a
relationship is in the best position to appreciate the effect of this particular relationship on an
organization and is in the best position to terminate or limit the extent of the relationship.
Members should expect to be and must be held accountable for the impact of their conduct on the
Air Force as an institution.
4. PRIVACY ACT. AUTHORITY: 10 U.S.C. 8013. PURPOSE: To obtain any comments
or documents you desire to submit (on a voluntary basis) for consideration concerning this
action. ROUTINE USES: Provides you an opportunity to submit comments or documents for
consideration. If provided, the comments and documents you submit become a part of the action.
DISCLOSURE: Your written acknowledgment of receipt and signature is mandatory. Any
other comment or document you provide is voluntary.
5. You will acknowledge receipt and return this letter to me within 3 workdays of your receipt.
Your signature on this document is solely for receipt purposes and is not an admission of guilt.
Any comments or documents you wish to be considered concerning this LOR must be included
with your response.
LOTS O. PATIENCE, Lt Col, USAF
Commander
DATE
1st IND, 4 XXX/ XXX (AMN MISTAKE)
TO: 4 XXX/CC
1. I acknowledge receipt and understanding on ___________. (NOTE: If member refuses to
sign, have commander write, “Member received LOR dated ____ but refused to sign
acknowledgment on ________ (date).”)
2. I understand that I have until _______ (insert date), which is no earlier than three (3)
workdays from the date of this letter to provide a response, and that I must include in my
response any comments or documents I wish to be considered concerning this letter.
MADE A. MISTAKE, Amn, USAF
FR123-45-6789
DATE
2nd IND, 4 XXX/CC (LT COL PATIENCE)
Member (did) (did not) provide written matters in response to this letter.
LOTS O. PATIENCE, Lt Col, USAF
Commander
DATE
3rd IND, 4 XXX/XX (LT COL PATIENCE)
I have considered all matters submitted for my consideration by the member. On reviewing all of
the evidence I have determined that member (engaged) (did not engage) in the conduct noted
above and that, as a consequence, have concluded a Letter of Reprimand (is) (is not) the
appropriate course of action in this case.
LOTS O. PATIENCE, Lt Col, USAF
Commander
DATE
4th IND, 4 XXX/ XXX (AMN MISTAKE)
TO: 4 XXX/CC
I acknowledge that on _________ Lt Col Patience advised me that she had considered the
matters submitted by me in response to the above LOR and informed me of her final decision
regarding same.
MADE A. MISTAKE, Amn, USAF
FR123-45-6789
Reminder: Signature lines are 5 spaces below the last line of text. Comments: All text in blue will need to be modified. Also the exact text from the AFI may change in time. Please be aware of this. |
