| Letter Factory Letter of ReprimandReason: Unofficial use of Government Computer Assets; Porn | 
| Key Points to Writing - Remember, there the purpose for the documentation.
- Ask for HELP if you need it, otherwise you can hurt yourself, Airmen &/or unit.
- Use the right words, utilize a resource like Merriam-Webster Online.
- Use a spell checker. (F7 Word)
- Related the Reason for the Discipline to UCMJ
- Do not forget the Privacy Act of 1974 information!
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The following Example was taken from a Word document. If you have anything you would like to submit, please do so. If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.  
Copy Directly on to Unit Letter Head! DATE
MEMORANDUM FOR MADE A MISTAKE, AMN, FR123-45-6789
FROM: 4 XXX/CC
SUBJECT: Letter of Reprimand - Unofficial use of Government Computer Assets
1. Saturday, April 7, 2003 you used a government computer system to view pornographic images
or material on the Internet. This is an unofficial use of government computer assets.
2. Air Force Instruction (AFI) 33-129, Transmission of information via the Internet states:
The following activities involving the use of government-provided computer hardware or software listed in
paragraphs 6.1.1 through 6.1.12 are specifically prohibited:
6.1.1. Any use of government-provided computer hardware or software for other than official and
authorized government business.
6.1.2. Activities for personal or commercial financial gain. This includes, but is not limited to;
chain letters; commercial solicitation; and sales of personal property, except on authorized bulletin
boards established for such use.
6.1.3. Storing, processing, displaying, sending, or otherwise transmitting offensive or obscene
language or material. Offensive material includes, but is not limited to, “hate literature,” such as
racist literature, materials or symbols (for example, swastikas, neo-Nazi materials, and so forth),
and sexually harassing materials. Obscene material includes, but is not limited to, pornography and
other sexually explicit materials.
6.1.4. Storing or processing classified information on any system not approved for classified
processing.
6.1.5. Storing or processing copyrighted material (including cartoons) unless approval is obtained
from the author or publisher.
6.1.6. Participating in “chat lines” or open forum discussion unless for official purposes and after
approval by appropriate Public Affairs channels.
6.1.7. Using another person's account or identity without appropriate authorization or permission.
6.1.8. Viewing, changing, damaging, deleting, or blocking access to another user's files or
communications without appropriate authorization or permission.
6.1.9. Attempting to circumvent or defeat security or auditing systems without prior authorization
or permission (such as for legitimate system testing or security research).
6.1.10. Obtaining, installing, copying, storing, or using software in violation of the appropriate
vendor's license agreement.
6.1.11. Permitting any unauthorized individual access to a government-owned or government-
operated system.
6.1.12. Modifying or altering the network operating system or system configuration without first
obtaining permission from the administrator of that system.
3. You are hereby reprimanded. You have engaged in aberrant behavior which will not be
tolerated from a member of the United States Air Force. Your past behavior has raised serious
questions about your ability to remain in the United States Air Force. Use of government
computer assets is limited to official business only. Viewing pornographic material is strictly
forbidden. I can assure you many people have received Article 15s and discharge actions for this
type of behavior. From this point forward, I expect you to use government computer systems in
accordance with applicable AFIs. I will not be as lenient with you if you fail to conduct yourself
properly from now on. 4. PRIVACY ACT. AUTHORITY: 10 U.S.C. 8013. PURPOSE: To obtain any comments
or documents you desire to submit (on a voluntary basis) for consideration concerning this
action. ROUTINE USES: Provides you an opportunity to submit comments or documents for
consideration. If provided, the comments and documents you submit become a part of the action.
DISCLOSURE: Your written acknowledgment of receipt and signature is mandatory. Any
other comment or document you provide is voluntary.
5. You will acknowledge receipt and return this letter to me within 3 workdays of your receipt.
Your signature on this document is solely for receipt purposes and is not an admission of guilt.
Any comments or documents you wish to be considered concerning this LOR must be included
with your response.
LOTS O. PATIENCE, Lt Col, USAF
Commander
DATE
1st IND, 4 XXX/ XXX (AMN MISTAKE)
TO: 4 XXX/CC
1. I acknowledge receipt and understanding on ___________. (NOTE: If member refuses to
sign, have commander write, “Member received LOR dated ____ but refused to sign
acknowledgment on ________ (date).”)
2. I understand that I have until _______ (insert date), which is no earlier than three (3)
workdays from the date of this letter to provide a response, and that I must include in my
response any comments or documents I wish to be considered concerning this letter.
MADE A. MISTAKE, Amn, USAF
FR123-45-6789
DATE
2nd IND, 4 XXX/CC (LT COL PATIENCE)
Member (did) (did not) provide written matters in response to this letter.
LOTS O. PATIENCE, Lt Col, USAF
Commander
DATE
3rd IND, 4 XXX/XX (LT COL PATIENCE)
I have considered all matters submitted for my consideration by the member. On reviewing all of
the evidence I have determined that member (engaged) (did not engage) in the conduct noted
above and that, as a consequence, have concluded a Letter of Reprimand (is) (is not) the
appropriate course of action in this case.
LOTS O. PATIENCE, Lt Col, USAF
Commander
DATE
4th IND, 4 XXX/ XXX (AMN MISTAKE)
TO: 4 XXX/CC
I acknowledge that on _________ Lt Col Patience advised me that she had considered the
matters submitted by me in response to the above LOR and informed me of her final decision
regarding same.
MADE A. MISTAKE, Amn, USAF
FR123-45-6789
Reminder: Signature lines are 5 spaces below the last line of text. Comments: All text in blue will need to be modified. |
