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Letter Factory Letter of Reprimand Reason:  Dress and Appearance - Mustache Not Within Regulations
Key Points to Writing Remember, there the purpose for the documentation. Ask for HELP if you need it, otherwise you can hurt yourself, Airmen &/or unit. Use the right words, utilize a resource like Merriam-Webster Online. Use a spell checker.  (F7 Word) Related the Reason for the Discipline to UCMJ Do not forget the Privacy Act of 1974 information!

The following Example was taken from a Word document.  If you have anything you would like to submit, please do so.  If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.

Copy Directly on to Unit Letter Head!

                                                                                                                                                  DATE

MEMORANDUM FOR MADE A MISTAKE, AMN, FR123-45-6789

FROM: 4 XXX/CC

SUBJECT: Letter of Reprimand - Mustache Not Within Regulations

1.  On Saturday, April 6, 2003 you arrived for work not having your mustache properly cut
within regulation prescribed by Air Force Instruction (AFI) 36-2903, Dress and Personal
Appearance of Air Force Personnel:

         “Mustache will not extend downward beyond the lip line of the upper lip or extend
         sideways beyond a vertical line drawn upward from the corner of the mouth. (This does
         not apply to individuals with shaving waivers.)”

2.  You are hereby reprimanded. You have engaged in aberrant behavior which will not be
tolerated from a member of the United States Air Force. Your past behavior has raised serious
questions about your ability to remain in the United States Air Force. In the Air Force, not
having your hair properly cut is a violation of Uniform Code of Justice (UCMJ), Article 92,
Failure to obey order or regulation. If you cannot follow AFI 36-2903, I cannot depend upon
you to follow other orders. Henceforth, I expect you to comply and exemplify AFI 36-2903
standards. Future misconduct will result in more severe action.

3.  PRIVACY ACT. AUTHORITY: 10 U.S.C. 8013. PURPOSE: To obtain any comments
or documents you desire to submit (on a voluntary basis) for consideration concerning this
action. ROUTINE USES: Provides you an opportunity to submit comments or documents for
consideration. If provided, the comments and documents you submit become a part of the action.
DISCLOSURE: Your written acknowledgment of receipt and signature is mandatory. Any
other comment or document you provide is voluntary.

4.  You will acknowledge receipt and return this letter to me within 3 workdays of your receipt.
Your signature on this document is solely for receipt purposes and is not an admission of guilt.
Any comments or documents you wish to be considered concerning this LOR must be included
with your response.



                                                                                               LOTS O. PATIENCE, Lt Col, USAF
                                                                                               Commander


                                                                                                                                                  DATE

1st IND, 4 XXX/ XXX (AMN MISTAKE)

TO: 4 XXX/CC

1.  I acknowledge receipt and understanding on ___________. (NOTE: If member refuses to
sign, have commander write, “Member received LOR dated ____ but refused to sign
acknowledgment on ________ (date).”)

2.  I understand that I have until _______ (insert date), which is no earlier than three (3)
workdays from the date of this letter to provide a response, and that I must include in my
response any comments or documents I wish to be considered concerning this letter.



                                                                                               MADE A. MISTAKE, Amn, USAF
                                                                                               FR123-45-6789


                                                                                                                                                  DATE

2nd IND, 4 XXX/CC (LT COL PATIENCE)

Member (did) (did not) provide written matters in response to this letter.



                                                                                               LOTS O. PATIENCE, Lt Col, USAF
                                                                                               Commander


                                                                                                                                                  DATE

3rd IND, 4 XXX/XX (LT COL PATIENCE)

I have considered all matters submitted for my consideration by the member. On reviewing all of
the evidence I have determined that member (engaged) (did not engage) in the conduct noted
above and that, as a consequence, have concluded a Letter of Reprimand (is) (is not) the
appropriate course of action in this case.



                                                                                               LOTS O. PATIENCE, Lt Col, USAF
                                                                                               Commander


                                                                                                                                                  DATE

4th IND, 4 XXX/ XXX (AMN MISTAKE)

TO:  4 XXX/CC

I acknowledge that on _________ Lt Col Patience advised me that she had considered the
matters submitted by me in response to the above LOR and informed me of her final decision
regarding same.



                                                                                               MADE A. MISTAKE, Amn, USAF
                                                                                               FR123-45-6789

Reminder:  Signature lines are 5 spaces below the last line of text.

Comments: All text in blue will need to be modified.