| Letter Factory Letter of ReprimandReason: Sexual Harassment | 
| Key Points to Writing - Remember, there the purpose for the documentation.
- Ask for HELP if you need it, otherwise you can hurt yourself, Airmen &/or unit.
- Use the right words, utilize a resource like Merriam-Webster Online.
- Use a spell checker. (F7 Word)
- Related the Reason for the Discipline to UCMJ
- Do not forget the Privacy Act of 1974 information!
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The following Example was taken from a Word document. If you have anything you would like to submit, please do so. If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.  
Copy Directly on to Unit Letter Head! DATE
MEMORANDUM FOR MADE A MISTAKE, AMN, FR123-45-6789
FROM: 4 XXX/CC
SUBJECT: Letter of Reprimand - Sexual Harassment
1. On or about 6 Apr 03, you made disparaging comments to the NCOIC of Public Health, SSgt
Whomever. You made comments to her regarding her appearance. These comments were
unprofessional and had no bearing on the reason for your visit to Public Health. In addition, you
made comments to the A1C <LNAME> at the same clinic. You sat on her desk and talked with her
about getting together with her later.
2. The Equal Employment Opportunity Commission (EEOC) handles complaints of sexual
harassment because it has determined harassment to be a particular type of sex discrimination. In
the EEOC guidelines, Section 1604.411 deals specifically with sexual harassment and has been
adopted without modification by the Air Force:
“Unwelcome sexual advances, requests for sexual favors, and other verbal or physical
conduct of a sexual nature constitutes sexual harassment when (1) submission to such
conduct is made either explicitly or implicitly a term or condition of employment, (2)
submission to or rejection of such conduct by an individual is used as the basis for
employment decisions affecting such individual, or (3) such conduct has the purpose or
effect of unreasonably interfering with an individual’s work performance or creating an
intimidating, hostile, or offensive working environment.”
3. You are hereby reprimanded. You have engaged in aberrant behavior which will not be
tolerated from a member of the United States Air Force. Your past behavior has raised serious
questions about your ability to remain in the United States Air Force. Your behavior was
inexcusable and bordered on sexual harassment. You have discredited yourself, and embarrassed
your unit, with this despicable conduct. Your actions affect every member who wears the
Security Forces badge; you have severely damaged our relationship with the military community.
I will not tolerate this type of conduct from a Security Forces member. Any future incidents of
this nature will bring stronger administrative or punitive actions.
4. PRIVACY ACT. AUTHORITY: 10 U.S.C. 8013. PURPOSE: To obtain any comments
or documents you desire to submit (on a voluntary basis) for consideration concerning this
action. ROUTINE USES: Provides you an opportunity to submit comments or documents for
consideration. If provided, the comments and documents you submit become a part of the action.
DISCLOSURE: Your written acknowledgment of receipt and signature is mandatory. Any
other comment or document you provide is voluntary.
5. You will acknowledge receipt and return this letter to me within 3 workdays of your receipt.
Your signature on this document is solely for receipt purposes and is not an admission of guilt.
Any comments or documents you wish to be considered concerning this LOR must be included
with your response.
LOTS O. PATIENCE, Lt Col, USAF
Commander
DATE
1st IND, 4 XXX/ XXX (AMN MISTAKE)
TO: 4 XXX/CC
1. I acknowledge receipt and understanding on ___________. (NOTE: If member refuses to
sign, have commander write, “Member received LOR dated ____ but refused to sign
acknowledgment on ________ (date).”)
2. I understand that I have until _______ (insert date), which is no earlier than three (3)
workdays from the date of this letter to provide a response, and that I must include in my
response any comments or documents I wish to be considered concerning this letter.
MADE A. MISTAKE, Amn, USAF
FR123-45-6789
DATE
2nd IND, 4 XXX/CC (LT COL PATIENCE)
Member (did) (did not) provide written matters in response to this letter.
LOTS O. PATIENCE, Lt Col, USAF
Commander
DATE
3rd IND, 4 XXX/XX (LT COL PATIENCE)
I have considered all matters submitted for my consideration by the member. On reviewing all of
the evidence I have determined that member (engaged) (did not engage) in the conduct noted
above and that, as a consequence, have concluded a Letter of Reprimand (is) (is not) the
appropriate course of action in this case.
LOTS O. PATIENCE, Lt Col, USAF
Commander
DATE
4th IND, 4 XXX/ XXX (AMN MISTAKE)
TO: 4 XXX/CC
I acknowledge that on _________ Lt Col Patience advised me that she had considered the
matters submitted by me in response to the above LOR and informed me of her final decision
regarding same.
MADE A. MISTAKE, Amn, USAF
FR123-45-6789
Reminder: Signature lines are 5 spaces below the last line of text. Comments: All text in blue will need to be modified. |
