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Letter Factory
Letter of Recommendation
Reason - position of trust, employment position, special duty |
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Key Points to Writing
- Remember, there the purpose for the letter.
- Use the right words, utilize a resource like
Merriam-Webster Online.
- Use a spell checker (F7 Word)
and avoid common misspellings
- Watch Tense Shifts, going from "s" to "ed"
-
Keep the text simple
- Avoid acronyms and jargon, the people reading the letter
are not familiar with it.
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The following Example was taken from a Word document. If you have anything you would like to
submit, please do so.
If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.
Copy Directly on to Unit Letter Head!
Williams Air Force Base, Arizona
[Date]
TO WHOM IT MAY CONCERN:
During the period 21 May 1951 to 31 January 1956, I was employed as
Administrative Assistant
to the Installations Officer, this Base. In that capacity, I was in frequent
contact with
Mr. [First M. Last Name], who was employed as
Assistant Chief of the Base Fire Department,
which is part of the Installations organization.
In my opinion, Mr. [Last Name] has been an
outstanding employee in every respect. He has always
performed his duties most efficiently and, upon occasion, courageously. He has
invariably
cooperated cheerfully and whole-heartedly, not only with his superiors, but with
his co-workers
and subordinates as well, even though such cooperation often involved expending
time and effort
far beyond the normal expectations of his position.
He is sober, industrious, and of unimpeachable character. His attendance record
has been
superior. As evidence of this, he has accumulated over 2,000 hours of unused
sick leave.
Largely due to Mr. [Last Name]'s ingenuity and
efforts, this Base has always placed high
in Air Force-wide standings on National Fire Prevention Week contests. He also
helped to
develop an important improvement in the operation of aircraft crash barriers,
for which he
received a substantial award from the government.
Mr. [Last Name] will be leaving this Base soon to
move to another climate for reasons of health
of a member of his family, and I wish to take this means of recommending him
most highly to
anyone who requires and values the outstanding ability, sterling character,
sobriety, and devotion
to duty of a man like Mr. [Last Name].
[Last Name]
Administrative Officer
Note: Signature lines are 5 spaces below the last line of text.
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