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Letter of Recommendation

Position of Trust, Special Duty, and/or Employment Position

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Key Points to Writing
  • Remember, there the purpose for the letter.
  • Use the right words, utilize a resource like Merriam-Webster Online.
  • Use a spell checker (F7 Word) and avoid common misspellings
  • Watch Tense Shifts, going from "s" to "ed"
  • Keep the text simple
  • Avoid acronyms and jargon, the people reading the letter are not familiar with it.


The following Example was taken from a Word document.  If you have anything you would like to submit, please do so.  If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.

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Army Service Forces
United States Engineer Office
P.O. Box ####
Santa Fe, New Mexico ######


To Whom It May Concern:

Mr. [First Last Name] has been a member of our office for approximately fourteen months, both as a member of the military forces and as a civilian. During this period he has been employed as one of the Assistant Chiefs of the Fire Department and also in charge of fire prevention activities.

His work has been very satisfactory and we can sincerely recommend him for any position requiring a person of even temper, pleasing personality and thorough workmanship.

We are sorry Mr. [Last Name] is leaving us but inasmuch as he has an opportunity to better his position, we are glad to help him. We would feel it an asset to have Mr. Foster back with us at any time.

[First M. Last Name]
Fire Protection Engineer


Note: Signature lines are 5 spaces below the last line of text.

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Letter Added: 24 April 2006

Copyright 2006 AFMENTOR. All rights reserved.
Revised: 04/24/06.