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Letter of Recommendation

Position of Trust, Special Duty, and/or Employment Position

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Key Points to Writing
  • Remember, there the purpose for the letter.
  • Use the right words, utilize a resource like Merriam-Webster Online.
  • Use a spell checker (F7 Word) and avoid common misspellings
  • Watch Tense Shifts, going from "s" to "ed"
  • Keep the text simple
  • Avoid acronyms and jargon, the people reading the letter are not familiar with it.


The following Example was taken from a Word document.  If you have anything you would like to submit, please do so.  If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.

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I have known Mr. [First Last Name] for the past 3 years in my capacity as Information Systems Security Manager. Mr. [Last Name] is competent, well organized and extremely knowledgeable in System Programming. He performs his duties with the utmost proficiency and presents himself in a professional manner to peers and management.

Mr. [Last Name]'s contribution to [Company Name] during the Hurricane Andrew disaster was admirable. He worked long hours, seven days a week, until the Technical Support Group could restore the operating system and all critical production applications. He supported the technical needs of the system for approximately 2-3 months form a data center in Colorado until the Technical Support Group was able to restore its operations at a data center in Miami area.

Mr. [Last Name] has been responsible for supporting MVS and implementing new releases for the operating system. Additionally, he had implemented various software products such as Endeavor, and Net view, and supported the technical aspects required for the RACF security implementation and has trained Application Programmers in the use of different software products, utility programs, and other technical tools.

I am confident that Mr. [Last Name]'s professional skills, talent and determination will enable him to perform at the highest level. I highly recommend him for a Senior or Supervisory System Programming position. If I can be of further assistance, please do not hesitate to contact me at (###) ###-#### or ###-####.

Sincerely Yours,

[First Last Name]
[Office Symbol]


Note: Signature lines are 5 spaces below the last line of text.

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Letter Added: 24 April 2006

Copyright 2006 AFMENTOR. All rights reserved.
Revised: 04/24/06.