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Letter of Recommendation

Position of Trust, Special Duty, and/or Employment Position

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Key Points to Writing
  • Remember, there the purpose for the letter.
  • Use the right words, utilize a resource like Merriam-Webster Online.
  • Use a spell checker (F7 Word) and avoid common misspellings
  • Watch Tense Shifts, going from "s" to "ed"
  • Keep the text simple
  • Avoid acronyms and jargon, the people reading the letter are not familiar with it.


The following Example was taken from a Word document.  If you have anything you would like to submit, please do so.  If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.

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To Whom it May Concern:

I've been [First Last Name]'s manager for over six years. While I wish her only the best and fully understand that she must advance her career, I'm truly sorry to see her go. It has been a pleasure having her on my team.

[First Name] is a professional technical writer of the highest caliber, who meticulously researches, formats, edits and proofs her documents. I've received many compliments from customers who rely on [First Name]'s documentation. Management and personnel in tech support, engineering, technical training, and other departments praise her work.

[First Name] is an innovative self-starter, who rarely needs supervision. She is punctual and typically exceeds expectations. She handles pressure well, and will voluntarily work overtime and take work home to meet a deadline. For example, we received a rush order from one of our customers for a complex product modification, including critical user documentation. [First Name] not only made the extremely tight deadline, but beat it; yet she still produced a stellar, technically-accurate addendum for the standard user manual. Sales, marketing, training and engineering were quite pleased with [First Name]'s performance in this crunch. Even our CEO was impressed, and our customer was ecstatic. This is just one example among many of [First Name]'s superior skills and admirable work ethics.

[First Name] is an invaluable asset to any technical communications department, and I highly recommend hiring her. If you'd like to discuss her attributes in more detail, please don't hesitate to contact me.


[First Last Name]
Manager, Technical Communications
Ext. ###,


Note: Signature lines are 5 spaces below the last line of text.

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Letter Added: 24 April 2006

Copyright 2006 AFMENTOR. All rights reserved.
Revised: 04/24/06.