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Letter Factory
Letter of Recommendation
Position of Trust, Special Duty, and/or Employment Position |
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Key Points to Writing
- Remember, there the purpose for the letter.
- Use the right words, utilize a resource like
Merriam-Webster Online.
- Use a spell checker (F7 Word)
and avoid common misspellings
- Watch Tense Shifts, going from "s" to "ed"
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Keep the text simple
- Avoid acronyms and jargon, the people reading the letter
are not familiar with it.
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The following Example was taken from a Word document. If you have anything you would like to
submit, please do so.
If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.
Copy Directly on to Unit Letter Head!
[Date]
To Whom it May Concern:
I've been [First Last Name]'s manager for over six
years. While I wish her only the best and fully understand
that she must advance her career, I'm truly sorry to see her go. It has been a
pleasure having her on my
team.
[First Name] is a professional technical writer of
the highest caliber, who meticulously researches, formats,
edits and proofs her documents. I've received many compliments from customers
who rely on [First Name]'s documentation. Management and personnel in tech support, engineering, technical
training, and other
departments praise her work.
[First Name] is an innovative self-starter, who
rarely needs supervision. She is punctual and typically
exceeds expectations. She handles pressure well, and will voluntarily work
overtime and take work home
to meet a deadline. For example, we received a rush order from one of our
customers for a complex product
modification, including critical user documentation.
[First Name] not only made the extremely tight deadline,
but beat it; yet she still produced a stellar, technically-accurate addendum for
the standard user manual.
Sales, marketing, training and engineering were quite pleased with
[First Name]'s performance in this crunch.
Even our CEO was impressed, and our customer was ecstatic. This is just one
example among many of [First Name]'s superior skills and admirable work
ethics.
[First Name] is an invaluable asset to any technical communications department,
and I highly recommend
hiring her. If you'd like to discuss her attributes in more detail, please don't
hesitate to contact me.
Sincerely,
[First Last Name]
Manager, Technical Communications
Ext. ###, Email@adress.com
Note: Signature lines are 5 spaces below the last line of text.
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