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Letter of Recommendation

Position of Trust, Special Duty, and/or Employment Position

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Key Points to Writing
  • Remember, there the purpose for the letter.
  • Use the right words, utilize a resource like Merriam-Webster Online.
  • Use a spell checker (F7 Word) and avoid common misspellings
  • Watch Tense Shifts, going from "s" to "ed"
  • Keep the text simple
  • Avoid acronyms and jargon, the people reading the letter are not familiar with it.


The following Example was taken from a Word document.  If you have anything you would like to submit, please do so.  If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.

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To Whom it May Concern:

I've been [First Last Name]'s manager at [Company Name] Engineering for almost four years. It was my pleasure to promote [First Name] to mechanical engineer II last year, because he consistently meets and often exceeds his job requirements.

[First Name] is an enthusiastic, dedicated employee with reliable work habits. He often does not need guidance or supervision, but willingly accepts it when offered. He is consistently successful in improving his skills, and he works hard to do so.

[First Name] is always willing to pitch in to help the team, and he gets the job done right the first time. He is efficient in planning projects, punctual in meeting deadlines, and conscientiously adheres to company standards and guidelines.

You'd be hard pressed to find an employee more dedicated than [First Name], and I recommend him as a rock-solid addition to your engineering staff. If you'd like more information, I'd be happy to provide it. Please call the phone number above and ask for me by name.


[First Last Name]
Manager, Mechanical Engineering

Note: Signature lines are 5 spaces below the last line of text.

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Letter Added: 24 April 2006

Copyright 2006 AFMENTOR. All rights reserved.
Revised: 04/24/06.