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Letter of Recommendation

Position of Trust, Special Duty, and/or Employment Position

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Key Points to Writing
  • Remember, there the purpose for the letter.
  • Use the right words, utilize a resource like Merriam-Webster Online.
  • Use a spell checker (F7 Word) and avoid common misspellings
  • Watch Tense Shifts, going from "s" to "ed"
  • Keep the text simple
  • Avoid acronyms and jargon, the people reading the letter are not familiar with it.


The following Example was taken from a Word document.  If you have anything you would like to submit, please do so.  If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.

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To whom it may concern:

I have been [First Name]'s manager at [Company Name] since February of 1996. He has consistently displayed the motivation and maturity to handle critical projects on his own or as a team leader.  [First Name] is respected and influential to handle critical projects on his own or as a team leader. [First Name] is respected and influential with both his customers and his co-workers. His efforts to develop the skills needed to maintain the highest standards of professional excellence have earned him a solid leadership role in the ISD Accounting/Actuarial group as well as all areas of Information Systems and the user community.

As his manager I have found [First Name] to be innovative, alert to new opportunities, techniques and approaches while effectively coping with accelerating changes in our businesses requirements.  [First Name] is versatile in his technical skills, on a daily basis moving from the mainframe to client server to PC environments with ease. He displays a strong operational and technical knowledge of the operating system constraints in all environments and can apply his knowledge to picking the correct environment for the applications and utilities he develops.

Since his arrival at [Company Name], [First Name] has dedicated himself to producing easily maintainable, user friendly, functionally exceptional applications, utilities and testing plans for upgrades and installations, often exceeding his customer's expectations. [First Name] thoroughly analyzes conditions and requirements to produce the desired outcome without supervision. He is self-directed, a solution seeker and excels in identifying new areas of opportunities. I have found him to be highly effective working by himself and with a group. He often enhances and develops the skills of the people who work with him. He is an effective teacher and mentor for the junior programmers as they respect his ability as well as his cooperative attitude and professional demeanor.

Our environment is constantly fluctuating and priorities change constantly but [First name] sets an example for others on how to effectively cope with this often-stressful situation. His solid technical background has made him extremely flexible in supporting, developing and enhancing many systems. He adapts and maintains a positive attitude and helps others understand and cope with the unexpected. His leadership of the automation of manual processes with REXX has produced quality processes with enhanced capabilities in an extremely short period. His attention to customer satisfaction while working within the constraints or our environment has been an excellent example of his expertise.

[First name] demonstrates that he understands both theoretical and practical concepts, this coupled with his intense desire to improve his professional skills, enhance his versatility and continue to provide his customers with the best solutions to their needs makes him an excellent candidate for any company. I feel his commitment to excellence and his drive to achieve will cause him to excel in any environment.

[First Last Name]
Sr. Systems Manager

If you require further details please contact me at ###-###-#### ext. ####

Note: Signature lines are 5 spaces below the last line of text.

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Letter Added: 24 April 2006

Copyright 2006 AFMENTOR. All rights reserved.
Revised: 04/24/06.