Air Force Mentor Logo


AFMentor | Bookmark | Search | Mail Page | Comment

Letter Factory

Letter of Recommendation

Position of Trust, Special Duty, and/or Employment Position

Shop at

Key Points to Writing
  • Remember, there the purpose for the letter.
  • Use the right words, utilize a resource like Merriam-Webster Online.
  • Use a spell checker (F7 Word) and avoid common misspellings
  • Watch Tense Shifts, going from "s" to "ed"
  • Keep the text simple
  • Avoid acronyms and jargon, the people reading the letter are not familiar with it.


The following Example was taken from a Word document.  If you have anything you would like to submit, please do so.  If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.

Hottest Deals of the Week

Copy Directly on to Unit Letter Head!


To whom it may concern:

I met [First Name] when he first came to [Company Name] in 1990 as a systems programmer. As part of the Technology staff we have worked very closely together. I have been very fortunate to get to know [First Name] not only as a teammate at work but also as personal friend. It is not everyday that you have the chance to get to know someone that is so bright and energetic about learning and helping others.

Even though when [First Name] first started he was relatively inexperienced, you could tell he was something special. In everything he did, not only was he willing to share his knowledge but he was always willing to learn from others. He became very familiar with many aspects of MVS. Whether it was installing system software, writing assembler or REXX programs or helping with Storage Management. Within a few years he was considered to be one of the best on our team. Not only at understanding systems but developing solutions for others.

The more [First Name] learned the more he was willing to help. Whether it was to spend time at home developing a utility for a customer, preparing and teaching a class for systems and programming or staying late at night to resolve a production problem. [First Name] could always be counted on.  After Hurricane Andrew, I worked with [First Name] in Bolder, Colorado for 3 months on the disaster recovery team. When Andrew hit he was on Duty for the Air Force overseas. The hurricane ruined his apartment and many of his things were damaged. [First Name] put aside his personal needs and came out to Boulder to help get the company back in business. The time we had together strengthened my respect for him as professional and friend.

[First Name] is a young man who lives by integrity and honesty and will be missed by many at [Company Name]. I recommend him without hesitation, as he is a tremendous asset to any organization.

Sincerely Yours,

[First M. Last]
Senior Systems Programmer
[Company Name]

Note: Signature lines are 5 spaces below the last line of text.

Click here to submit your information.
Send me Comments and Suggestions

Shop at

Letter Added: 24 April 2006

Copyright 2006 AFMENTOR. All rights reserved.
Revised: 04/24/06.