Letter of Recommendation
Position of Trust, Special Duty, and/or Employment Position
Key Points to Writing
- Remember, there the purpose for the letter.
- Use the right words, utilize a resource like
- Use a spell checker (F7 Word) and avoid
- Watch Tense Shifts, going from "s" to "ed"
Keep the text simple
- Avoid acronyms and jargon, the people reading the letter
are not familiar with it.
The following Example was taken from a Word document. If you have
anything you would like to
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know as each letter has taken a considerable amount of time to prepare.
Copy Directly on to Unit Letter Head!
To Whom It May Concern:
I first met [First Last Name] while interviewing
candidates to fill a Systems Programmer position at
[Company Name]. He appeared to be extremely ambitious and most
importantly, did not seem to be afraid of working to achieve what he wanted. I
recommend that we hire [First Name] and I have not
been disappointed. [First Name] has become one of
the most valued members of the Technology Staff.
[First Name] spends his own time furthering his
knowledge, not only of technology we are currently using, but what is
anticipated in the future. In doing so, he has been able to progress past others
on the staff that has many more years of experience and education. In fact, he
has created and conducted classes for other members of the Information Services
He loves a challenge and will not shy away from any assignment as he would say,
"Give it to me!". When projects are given to him, I do not have to worry because
I know that they will be completed thoroughly, accurately, effectively, and on
It is refreshing to find someone like [First Name],
who still believes that one should work for that 'paycheck’. He is an
inspiration and motivator to others and I would not hesitate to hire him again.
[First M. Last Name]
Master Technical Analyst
Note: Signature lines are 5 spaces below the last line of text.