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Letter of Recommendation

Position of Trust, Special Duty, and/or Employment Position

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Key Points to Writing
  • Remember, there the purpose for the letter.
  • Use the right words, utilize a resource like Merriam-Webster Online.
  • Use a spell checker (F7 Word) and avoid common misspellings
  • Watch Tense Shifts, going from "s" to "ed"
  • Keep the text simple
  • Avoid acronyms and jargon, the people reading the letter are not familiar with it.


The following Example was taken from a Word document.  If you have anything you would like to submit, please do so.  If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.

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To Whom it May Concern:

[First Last Name] worked for me at [Company Name] Technologies for three years, as a senior technical instructor. I am writing this letter to confirm that his recent layoff from [Company Name] was not in any way tied to his performance, and to highly recommend him as an employee with your organization.

Had I been given the choice, I would not have laid [First Name] off. But it was not my decision to make. [Company Name] decided to withdraw from the PC market, balance expenses with the anticipated reduction in sales revenue, and hire a consulting firm to evaluate long-term staffing needs. As a result, [Company Name] drastically reduced the size of its workforce by dissolving the entire PC division, including the technical training department. Unfortunately, this major reorganization left no other position open for [First Name].  We regretfully had to let him go.

[First Name] is a conscientious, highly-skilled technical instructor, worthy of at least a senior or management position. He has keen insight into the learning process, and is an expert in needs analysis, project management, course development, and classroom instruction. [First Name]'s in-depth product knowledge, unique instructional techniques, and excellent people skills have consistently received rave reviews from his students. Should conditions at [Company Name] change, I wouldn't hesitate to hire him back.

If you would like to speak to me about [First Name]'s skills, talents and work habits, feel free to call (###) ###-#### or page me by dialing (###) ###-####.


[First Last Name]
Vice President, Technical Services


Note: Signature lines are 5 spaces below the last line of text.

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Letter Added: 24 April 2006

Copyright 2006 AFMENTOR. All rights reserved.
Revised: 04/24/06.