Letter of Recommendation
Position of Trust, Special Duty, and/or Employment Position
Key Points to Writing
- Remember, there the purpose for the letter.
- Use the right words, utilize a resource like
- Use a spell checker (F7 Word)
and avoid common misspellings
- Watch Tense Shifts, going from "s" to "ed"
Keep the text simple
- Avoid acronyms and jargon, the people reading the letter
are not familiar with it.
The following Example was taken from a Word document. If you have anything you would like to
submit, please do so.
If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.
Copy Directly on to Unit Letter Head!
Army Service Forces
United States Engineer Office
P.O. Box 1539
Santa Fe, New Mexico
To Whom It May Concern:
Mr. [First M. Last Name] has served this office as
Assistant Chief of the Bureau of Fire Prevention
since 1 June 1946, on which date the office was established. During his
association with the
Office he has carried out his duties with the utmost in efficiency and dispatch
and has displayed
ability and willingness to perform work beyond the requirements of his position.
Mr. [Last Name] is remarkably well informed in all
phases of firefighting, fire protection and fire
prevention and has demonstrated a marked ability in the field of instruction -
both the technical
aspects of firefighting to the firemen and the presentation of fire prevention
to the public.
As an individual Mr. [Last Name] is, in my
estimation, a superior type. He is of sound character,
industrious and a most pleasant and congenial person. He works effectively and
with both superiors and subordinates.
I am sorry Mr. [Last Name] is leaving us since he
has been a definite asset to the organization
and it has been a pleasure to work with him. I recommend him without reservation
for any position
requiring responsibility, good judgment and good workmanship.
[First M. Last Name]
Chief of the Bureau of Fire Prevention
Note: Signature lines are 5 spaces below the last line of text.